Browse New and Exciting Opportunities
Sr. Accounts Payable Specialist
Posted: 04/17/2026
Employment Type:
Contract
Job Category: Operations and Development
Job Number: 5000
Job Description
The Sr. Accounts Payable Specialist is responsible for high-volume, accurate processing of supplier invoices from receipt through posting and payment, with a strong focus on resolving exceptions that prevent timely payment.
This role researches and clears invoice issues such as PO/receipt mismatches, price/quantity variances, missing approvals, tax concerns, and vendor master discrepancies by partnering with Procurement, Receiving, and business stakeholders.
The specialist ensures transactions are recorded in accordance with internal controls and policies, maintains clear documentation of issue resolution, and supports month-end close activities as needed.
Responsibilities:
Invoice Processing & Posting (High Volume) - 60%
This role researches and clears invoice issues such as PO/receipt mismatches, price/quantity variances, missing approvals, tax concerns, and vendor master discrepancies by partnering with Procurement, Receiving, and business stakeholders.
The specialist ensures transactions are recorded in accordance with internal controls and policies, maintains clear documentation of issue resolution, and supports month-end close activities as needed.
Responsibilities:
Invoice Processing & Posting (High Volume) - 60%
- Receive, review, and accurately code invoices (PO and non-PO) in accordance with policy and internal controls.
- Perform 2-way/3-way match, validate pricing, quantities, terms, tax, and supporting documentation.
- Ensure proper GL/department/project coding and compliance with approval matrix; route for approval as needed.
- Investigate and resolve invoice holds and discrepancies (e.g., PO/receipt mismatches, price/quantity variances, duplicate invoices, missing approvals, vendor master issues).
- Partner with Procurement, Receiving, requesters, and suppliers to obtain missing information and drive timely resolution.
- Document root cause and corrective actions; recommend process improvements to reduce recurring exceptions.
- Support payment runs by reviewing aging, confirming payment holds/releases, and responding to urgent payment requests.
- Respond to vendor inquiries, provide remittance details, and maintain professional communication and follow-through.
- Assist with month-end close tasks such as AP reporting, accrual support, and reconciliation activities as assigned.
- Other duties and responsibilities as assigned
- Associate’s or Bachelor’s Degree in Business, Accounting, Finance, or a related field (or equivalent experience)
- 5+ years of progressive accounts payable experience, including high-volume invoice processing.
- Demonstrated experience resolving invoice exceptions (PO/receipt mismatches, pricing variances, approvals, vendor setup issues) with a strong sense of urgency.
- Strong understanding of AP controls and fundamentals (2-way/3-way match, invoice coding, tax basics, duplicate prevention).
- Highly proficient with Oracle Fusion and Microsoft Office Suite (Outlook, Word, and Excel)
- Strong written/verbal communication skills and the ability to effectively partner with internal stakeholders and external vendors.
- Ability to work independently in a fast-paced environment while meeting deadlines and maintaining accuracy.
- Experience in biotech, pharmaceutical, or other highly regulated industries
- Prior experience in a public company environment
- Familiarity with SOX controls and audit support
- Experience with invoice imaging/workflow systems and other ERP workflows (eg. Oracle, SAP, Workday, Netsuite, Dynamics) a plus
Share This Job:
Related Jobs:
Login to save this search and get notified of similar positions.About Waltham, MA
Discover exciting job opportunities in the vibrant area surrounding Waltham, Massachusetts! Known for its rich history, picturesque scenery, and bustling economy, Waltham offers job seekers a unique blend of innovation and tradition. Home to renowned universities, cutting-edge technology companies, and a thriving cultural scene, this city has something for everyone. Explore job listings in this region and unlock the door to a career filled with growth, charm, and endless possibilities. From strolling along the Charles River to catching a game at Fenway Park, there's no shortage of enchanting experiences waiting for you in the Waltham area. Start your job search today and embark on a rewarding career journey in one of the most inviting locations in the Northeast.