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Office Manager

Sommerville, MA

Posted: 05/21/2024 Employment Type: Contract Job Category: Admin Job Number: 3849

Job Description

Our client is seeking a dynamic individual to manage the day-to-day operations in a Biotech environment. This is an exciting and unique opportunity to support the Pharmaceutical Development team’s office and lab space.

The successful candidate will be able to thrive in a fast-paced, ever changing environment, be able to manage competing priorities, while maintaining a professional demeanor with employees. In this critical role, you will serve as the primary interface between our company and its service providers, vendors, and consultants. This position requires great attention to detail, organization, and professionalism, and the ability to maintain an efficient business environment.

Responsibilities:
  • Ensure smooth daily operations of the office environment, making sure employees have a clean and safe office.
  • Greet and check in visitors and vendors as required, directing them to the appropriate person as needed.
  • Troubleshoot any office issues and escalate to the appropriate teams as needed.
  • Coordinate with the Facilities team to manage all ongoing facilities-related issues, including maintenance requests submitted by employees, cleanliness of the office space, as well as landlord relations.
  • Manage facility service coordination: office supplies, vendors, non-lab equipment, space planning, and office expansion efforts.
  • Develop and manage relationships with catering sites for weekly lunches and events. 
  • Maintain an effective file organization for administrative project and office files that is accessible to the team if needed.
  • Ensure office and operations security by maintaining the security access database, file keys, access cards, and office keys
  • Provide human resources support and miscellaneous administrative project support as necessary, ex: monitoring on boarding of new employees to ensure a positive employee experience
  • Sort and distribute incoming mail to the appropriate recipients
  • Event planning as needed.

Requirements / Qualifications:
  • Bachelor Degree Preferred
  • At least 2-4 years’ experience in a life sciences environment preferred
  • Proficiency in Windows operating systems, Outlook, Word, Excel, and general office equipment
  • Ability to multi-task with several priorities and maintain a high standard of discretion and confidentiality
  • Excellent communication and interpersonal skills
  • Flexible, confident, and driven toward results
  • Ability to work with minimal supervision
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