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Office Manager

Novato, CA 94949

Posted: 05/28/2025 Employment Type: Contract Job Category: Admin Job Number: 4451

Job Description

Our client is seeking a dynamic individual to manage the day-to-day operations in a Biotech environment. This is an exciting and unique opportunity to support the Pharmaceutical Development team’s office and lab space.

The successful candidate will be able to thrive in a fast-paced, ever-changing environment, and manage competing priorities while maintaining a professional demeanor with employees.  

In this critical role, you will serve as the primary interface between the company and its service providers, vendors, and consultants. This position requires great attention to detail, organization, and professionalism, and the ability to maintain an efficient business environment.

Responsibilities:
  • Greet and check in visitors with positive, helpful attitude
  • Maintain workplace security by issuing visitor badges and monitoring visitor logs
  • Inform employees of visitors’ arrivals
  • Answer phones in a professional manner and route calls or take messages as necessary
  • Sort and distribute mail, packages, and deliveries
  • Handle outgoing mail and packages
  • Provide excellent customer service
  • Stock and keep inventory of snacks and office supplies
  • Maintain clean, organized reception and lobby area and copy rooms
  • Provide facilities support during events
  • Complete required trainings and compliance courses as assigned
  • Manage the Office Management vendors; including contracts, certificate of insurance, purchase orders, invoicing, schedules, vendor relations & communication, and triaging communication to Operational Teams as needed
  • Coordination with Facilities for all work orders to ensure work is completed in a timely fashion
  • Ability to work on tight deadlines, and manage changing priorities
  • Prepare, document, and distribute all meeting materials for projects. Ensure projects adhere to frameworks and all documentation is maintained appropriately
  • Act as the Liaison amongst the Administration Team and Facilities
Requirements / Qualifications:
  • Bachelor’s degree, an Associates with 1+ year experience, or, extensive experience in the EA and project coordinator role.
  • 1+ years' experience as a Project Administrator or similar role desired
  • Proficiency in Microsoft Office Suite
  • Excellent attention to detail, organized and methodical
  • Ability to quickly produce quality project meeting notes
  • Adept to organize large amounts of data, and deal effectively with repetitious work
  • Exceptional verbal and written communication skills
  • Skilled at prioritization, multi-tasking and excellent organizational skills
  • Maintain confidentially
  • Flexible Hours
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About Novato, CA

Discover Exciting Job Opportunities in the Vibrant Novato, California Area! Novato, nestled in Marin County and conveniently located near San Francisco, offers job seekers a perfect blend of suburban charm and urban excitement. With its picturesque surroundings, proximity to the wine country, and access to stunning parks like Stafford Lake Park and the Marin Museum of Contemporary Art, Novato provides a dynamic backdrop for career growth. Enjoy the renowned cuisine at spots like Boca Tavern or trek the beautiful trails at Mount Burdell. Don't miss the Novato Theater Company productions or catch a game at the Novato Community Athletic Fields. Start your career journey in Novato today and experience the magic this bustling town has to offer.