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Executive Assistant

Lake Forest, Illinois

Post Date: 09/08/2017 Job ID: 1648 Job Category: Admin

The Executive Assistant provides a wide range of high level administrative support to the Executive Vice President, Technical Operations, Vice President, Quality Operations, and their staff with general direction and instruction.  This role requires independent judgment, strong initiative, and the ability to effectively prioritize and handle a diversified workload and complex projects in a confidential and sensitive manner.

Job Responsibilities:
  • Performs a wide variety of administrative duties for department leadership including, but not limited to, maintaining calendars, managing telephone calls, completing expense reports, booking domestic and international travel, as well as preparing routine correspondence, interoffice memoranda, etc.
  • Prepares and creates presentations accurately for multiple managers to effectively communicate information/data.
  • Sets up and maintains department administrative files.
  • Effectively creates and compiles reports/information on department deliverables.
  • Makes timely arrangements for department meetings, video and conference calls to include booking rooms, arranging for meals, assuring AV and meeting supply needs are met, taking meeting minutes, and coordinating all meeting planning with appropriate internal and external parties.
  • Performs photocopying, scanning and faxing as required.
  • Assists in managing and monitoring the department office supply budget including ordering and processing purchase orders, invoices and check requests in coordination with appropriate internal departments.
  • Assists with special projects as required.
  • May provide coverage for other administrative assistants in the company as needed.

Qualifications/ Requirements:
  • High School Diploma or GED required
  • 7+ years of administrative experience supporting one or more individuals in a corporate environment required
  • 5+ years prior executive assistant level experience required
  • Advanced proficiency in Microsoft Office suite
  • Strong organizational and interpersonal skills
  • Professional, proactive demeanor
  • Excellent written and verbal communication skills

Essential Core Competencies:
  • Action Oriented
  • Problem Solving
  • Organization
  • Functional/Technical Skills
  • Priority Setting
  • Drive for Results
  • Strategic Agility
  • Intellectual Horsepower
  • Dealing with Ambiguity

Essential Behaviors:
  • Integrity and Trust
  • Composure
  • Standing Alone

Julie Monti
Senior Recruiter

Julie brings nearly 20 years of experience to her role as Senior Recruiter for The Steely Group. Throughout her career, she has built lasting relationships and strong partnerships while helping companies build successful teams. Julie is known for her sharp wit, easy smile, sense of humor and genuine interest in people.
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