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Associate to the President

Chicago, Illinois

Post Date: 09/18/2017 Job ID: 1600 Job Category: Admin

The Associate to the  President’ s Office  provides high-level, high-quality administrative support to the President and works closely with the Senior Associate to the President to ensure that the President’ s Office runs effectively and efficiently.   In this role, you  must be able to anticipate, take initiative,  adapt to changing priorities, and must demonstrate the ability to be diplomatic, flexible, and discrete with confidential information.

Job Responsibilities:
  • Drafts correspondence for the President.
  • Develops and manages the President’ s Office file management plan and protocols for archiving and data management and improves upon the plan and protocols as needed.
  • Organizes and coordinates complex meetings (e.g., Partnership for Safe and Peaceful Communities and Neighborhood Economic Development Strategy Group).
  • Serves as back-up to the Senior Associate in scheduling calls and appointments with external stakeholders and contacts.
  • Serves as secondary point of contact for incoming calls to the President’ s Office.
  • In coordination with the Senior Associate, creates the administrative budget for the President’ s Office.
  • Manages consultant and vendor contracts.
  • Oversees the Speakers Series, including development of a pipeline of possible speakers.
  • Serves as the primary content creator for President’ s Office events and announcements on the Foundation’ s intranet and back-up content creator for the President’ s posts.
  • Manages grant approval activities for the President’ s Office, including creating quarterly dashboards for the President, entering Letters of Inquiry addressed to the President, and creating PDFs of grant briefs for President-approved administrative grants in the grants management system.
  • Plans for, manages, and creates the quarterly Board book for the Board of Directors.
  • Distributes Board Book and Committee Books, including posting to the Directors’ website.
  • Maintains an updated contact list for the Board of Directors and former Directors.
  • Responsible for procurement of gifts for the Board on special occasions.

  • Bachelor’ s degree or equivalent with at least six to eight years of experience in supporting high-level executives is required.
  • Must be able to execute complex projects with strong attention to detail and to manage multiple projects and tasks and meet deadlines.
  • Exceptional writing and editing skills are essential.
  • Strong organizational skills are essential.
  • Exceptionally strong proficiency in working in Microsoft Office (Word, Excel, PowerPoint, and Outlook), and a strong aptitude for learning new technology and programs is required.
  • Must be able to maintain knowledge on all organizational policies and procedures and stay informed and up-to-date on the activities and achievements of the Foundation.

Julie Monti
Senior Recruiter

Julie brings nearly 20 years of experience to her role as Senior Recruiter for The Steely Group. Throughout her career, she has built lasting relationships and strong partnerships while helping companies build successful teams. Julie is known for her sharp wit, easy smile, sense of humor and genuine interest in people.
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